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Copiers Near Me: Unleash Your Business Potential With The Right Equipment

Looking to maximize your business potential with copiers near you? Look no further. Whether you need to make copies, scan documents, or print marketing materials, having the right equipment can make a world of difference. With the abundance of options available, it's essential to choose a copier that suits your specific business needs. Finding the perfect copier for your business can be a daunting task, so we are putting all the information you need into one complete buyer's guide. The importance of copiers for businesses In today's fast-paced business world, having a reliable copier is crucial for keeping up with the demands of daily operations. Copiers play a vital role in various aspects of business, from document reproduction to creating marketing materials. With the right copier, you can streamline your workflow, save time, and enhance productivity. A high-quality copier allows you to create professional-looking documents in-house, eliminating the need for outsourcing printing services. This not only saves you money but also gives you more control over the final product. Whether you need to print brochures, flyers, or important business reports, having a copier near you ensures quick access to these materials, allowing you to respond promptly to any business needs.…
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The Benefits of Leasing a Printer: A Cost-Effective Solution for Your Business

Are you tired of spending a fortune on printer maintenance and supplies? Look no further! Leasing a printer is the cost-effective solution your business needs. With the ability to manage your printing needs without the burden of ownership, leasing offers a range of benefits that can save you both time and money. What are the benefits of leasing a printer and how does it work? Let's explore further. Benefits of printer leasing Leasing a printer has many advantages that can benefit your business in various ways. Let's take a closer look at some of the key advantages: Cost savings with printer leasing One of the most significant benefits of leasing a printer is the cost savings it offers. When you lease a printer, you avoid the hefty upfront costs associated with purchasing a new printer. Instead, you pay a fixed monthly fee, allowing you to better manage your budget and allocate resources to other critical areas of your business. In addition to the upfront cost savings, leasing a printer can also save you money in the long run. Printer maintenance and repairs can be expensive, especially if you have multiple printers in your office. With a lease, you can include…
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What Is A Managed Services Provider?

If you hear the term managed services provider and your only reaction is a blank stare that would leave a hypnotist jealous, then we are here to help. This video will explain exactly what a managed services provider is and break down the various solutions offered by many providers. As most people do know, information technology impacts every area of our daily lives, both at work and in our day-to-day personal lives. From computers to mobile devices, all businesses have integrated some form of IT into their operations. As a result, an IT expert should be involved to make sure that your data is protected, and your client's information is secure. There are many aspects to maintaining your environment that require many areas of expertise. Security, help desk tasks, networks, and system infrastructure, are just a few. Many small to medium-sized businesses are not large enough to have their own IT department, let alone an expert to handle all aspects of their IT requirements. Some businesses are large enough to have an IT "individual" or "staff", but require additional IT support. This is where the managed services provider comes in. They provide the IT support a company needs at whatever…
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Boosting Your Brand with Large Format Printing: The Key to Eye-Catching Marketing Materials

In today's competitive business landscape, standing out from the crowd is essential to the success of any brand. As consumers are bombarded with countless advertisements and marketing messages, capturing their attention becomes increasingly challenging. This is where large format printing comes into play. With its ability to create eye-catching and visually impactful marketing materials, large format printing has become a powerful tool for boosting brand visibility and recognition. Whether it's outdoor banners, vehicle wraps, or trade show displays, large format printing offers endless possibilities to make a lasting impression on your target audience. In this article, we will explore the key benefits of using large format printing to enhance your brand's presence and discuss how it can help you effectively convey your message in a visually captivating way. Get ready to discover the secrets to creating marketing materials that demand attention and leave a lasting impression on your potential customers. Benefits of using large format printing for marketing materials Large format printing offers a wide range of benefits when it comes to creating marketing materials that truly stand out. One of the main advantages is the ability to create visually stunning designs that capture attention and leave a lasting impression…
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Printers for Offices Can Boost Productivity and Efficiency

In today's fast-paced business world, productivity and efficiency are crucial elements for success. Every office needs reliable tools and equipment to streamline operations and maximize output. When it comes to improving productivity, one often overlooked aspect is the choice of printers for offices. Yes, you heard it right – the right printer can make a significant difference in your office's performance. Gone are the days of slow, unreliable printers that disrupt workflows and waste valuable time. With the advent of advanced technology, modern printers offer a range of features designed to boost productivity and efficiency. From high-speed printing capabilities to seamless wireless connectivity, the right printer can transform your office into a well-oiled machine. In this article, we will explore the various ways in which the right printer can revolutionize your office, helping you achieve higher productivity levels, streamline operations, and ultimately, drive business success. So, buckle up and get ready to discover the power of a printer that goes beyond printing documents. The Importance of Productivity and Efficiency in the Office In today's competitive business landscape, productivity and efficiency are no longer just buzzwords – they are essential for survival. With increasing workloads and tighter deadlines, organizations need to…
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Document Solutions, Inc. Acquired by Ford Office Technologies

The area's predominant wide and large format printer provider, Document Solutions, Inc., was acquired by Ford Office Technologies. Document Solutions, Inc. was established in 1993 by John Wirtz with a focus on wide/large format printers. For nearly 30 years they dominated this area of specialty printing and earned an impeccable reputation in the architecture, engineering, and construction space for quality equipment and fast, friendly service. Recently, John made the decision to turn the reigns over to begin his journey into retirement and entrusted the future of his company to Ford Office Technologies. "The decision was made much easier once I found another family-owned and operated company headquartered in southwestern Pennsylvania whose values very much aligned with mine," John says. "I believe in their ability to carry on our legacy and take care of our clients in unparalleled ways." Ford officially took over operations of Document Solutions, Inc. on November 30, 2022, and immediately started the transition process. Moving forward, Ford is excited to be able to support their clients with our vast array of office technology solutions that include copiers, printers, and MFP technology, as well as managed IT, managed print, and cloud-based phone systems. Document Solutions, Inc. has been…
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Managed Security Services: What Are They?

Every managed IT service provider's portfolio includes some level of managed security services. The question is, are the managed security services you are receiving comprehensive enough to protect your organization from a breach? And what should you be looking for to know what the answer is? Below are the minimum requirements for any managed IT services company providing managed security services. If you are receiving anything less than this, you are at a greater risk for a data breach. Endpoint Detection and Response While most individuals are familiar with anti-virus software, it is actually an outdated approach to virus detection. Anti-virus software can only protect against viruses that it is familiar with. With more than 560,000 new pieces of malware detected each day, this equates to the anti-virus software being outdated as quickly as it's installed. On the contrary, endpoint detection and response is a system that looks at patterns of life that include abnormal and suspicious activity on the network to predict emerging and unknown threats before anything is infected. To clarify, this method effectively operates in real-time and is a valuable tool for preventing a data breach. Two-Factor Authentication Everyone is familiar with two-factor authentication, which can be…
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Understanding Your Copier Service Agreement

You're in the middle of purchasing a new copier and you aren't certain what should be included in your copier service agreement. If this situation sounds familiar or you're in the process of doing your research before making a decision, we are here to help you understand exactly what your copier service agreement means. What Is Included In Most Copier Service Agreements In most copier service agreements, you are paying a monthly fee that will include your parts, labor, and supplies. This includes drums, fusers, belts, gears, etc. that may wear over time and need to be replaced. You should, however, be aware, that as equipment ages out, these parts may be discontinued and no longer be available. When this happens, it is out of the control of your service provider and will be a clear indication that it's time to upgrade your copier. Also included in most copier service agreements is toner. Whether or not your copier is black and white or color, the toner is included with your service fee. What Is NOT Included In Most Copier Service Agreements While most of your parts and supplies are covered under a typical copier service agreement, some things will not…
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Prevent Hacking With These 5 Cybersecurity Tips

In today's age, hackers have learned how to outsmart the average person and their success rate is on the rise. Listed below are 5 basic best practices when it comes to cybersecurity and how to prevent hacking. Password Security Recently we had a contest for password security setup. One of the participants picked a bunch of weird characters and @ signs and exclamation points and upper and lower case letters for a total of 10 characters. We were able to hack their password in under 10 minutes. Our CIO picked one that said “pepperonipizzalover”. (He's actually an extra cheese pepperoni pizza lover, but that's way too many characters to type.) “Pepperonipizzalover” was over 16 characters (and reminded him to order pizza every Friday night.) Because it hit the 16 characters, it would take a robot 1,000 years to hack. The best recommendation to prevent hacking is to ensure you have a password at least 16 characters long. For added security, change your password every 90 days. But, if you have a password over 16 characters, you can up that to six months to a year and you won't have to worry about that password being hacked. A word of advice:…
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The Future of Office Technologies: Why Ford is Leading the Way

As we dive into the ever-evolving world of office technologies, Ford has been making waves. With innovative solutions, cutting-edge products, and unwavering commitment to customer satisfaction, we are driving the future of the office tech industry in a whole new direction. So, what sets Ford apart from the competition? Let's take a closer look and discover why we're leaving our rivals in the dust. Revving Up Your Office Productivity In today's fast-paced business environment, productivity is the name of the game, and Ford has the perfect engine to rev up your office efficiency. With a comprehensive suite of office technology solutions, including printers, scanners, copiers, managed IT services, and document management systems, Ford Office Technologies has all your productivity needs covered. Say goodbye to time-consuming manual processes and hello to streamlined workflows that will supercharge your office productivity. Unleashing Innovation on the Road to Success We are always pushing the boundaries of innovation. At Ford, we stay up-to-date on the latest office technology advancements in the industry, providing our customers with cutting-edge solutions that keep them ahead of the competition. From advanced print security features to cloud-based document management systems, Ford is driving innovation in the office tech space like…
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Print Management Solutions on a National Scale: Case Study

Ford Office Technologies has had the privilege of providing print management solutions for several national accounts over the course of the last 32 years. Below is a case study of the steps we took and the results we provided for one such account. The Situation In May 2020, Client X, believing that their existing Xerox provider’s print contracts were getting out of hand, began a collaborative conversation with Ford Office Technologies (FOT). In June, the two parties agreed to begin a complete and thorough analysis of Client X's entire print environment, which spans across 25 domestic locations and consists of executive offices, manufacturing plants, and distribution centers. Client X tasked Ford Office Technologies to improve its stakeholders' and end users' experience while looking to reduce/maximize its investment. With these goals in mind, Ford embarked on a 60-day information-gathering exercise, visiting 20 of the 25 Client X locations to: Identify opportunities to consolidate unnecessary devices. Migrate print volume from printers to more cost-effective MFPs. Improve workflows. Eliminate constant billing problems. Ultimately reduce spend. The Findings 138 leased devices on 33 lease schedules. 29 monthly invoices which needed to be split across 39 cost centers, leading to misapplied payments, late fees and…
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VoIP Technology Benefits For Small Businesses

5 MINUTE READ VoIP (Voice over Internet Protocol) is a revolutionary technology for small businesses, allowing for easier and more efficient communications. With the help of VoIP, businesses can streamline their communications and collaborate more effectively with their teams -- all while saving money. Low Cost and Flexible Infrastructure One of the main advantages of VoIP technology is that it saves costs for businesses. With VoIP, all you need is a stable internet connection, so there’s no need for expensive infrastructure or hardware. This lowers the cost of installation and maintenance, making it more affordable than traditional phone systems. Moreover, VoIP also allows users to be flexible with their communications and make calls from any device with an internet connection – making it an ideal solution for businesses working remotely or in different locations. Not only is VoIP cost-effective and flexible, but it also has a wide range of features that can be used to improve business operations. Services such as call forwarding, automated attendant, virtual numbers, and SIP trunking can help businesses better manage their calls and streamline their communications, making it easier for remote teams to collaborate and stay connected. Advanced Feature Options VoIP technology also offers sophisticated…
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5 Reasons Why You Need a Copy Machine

4 MINUTE READ An office copy machine can save time and money. From improved workflow efficiencies to reduced operational costs, there are many reasons why you should get a copy machine for your office. Therefore, we present our top 5 reasons why you need a copy machine which include increased office productivity, cost savings, and better document management systems. Save Time with One-Click Duplication. Copy machines can save a lot of time and hassle. With just one touch of a button, you can quickly produce multiple copies of your documents. You no longer have to spend time making manual copies of the same document over and over again. Investing in a copy machine means never having to manually make copies ever again! In addition to making quick duplicates of papers, they also come with a variety of other features. For example, some copy machines allow you to scan your documents directly into PDF files or make multiple enlargements or reductions of a single document. Additionally, many copy machines have built-in printers, so you can do all your printing and copying needs in one easy step. Investing in a quality copy machine can save you time and effort in the long…
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Choosing the Ideal Managed IT Company Near Me

6 MINUTE READ When you're looking for a managed IT company near you, there are certain criteria to consider that will ensure quality service and support. From experience and expertise to competitive pricing, these essential elements will help you find the right managed IT company in your area. Research the Managed IT Company's Level of Experience. It's important to research the level of experience of any managed IT company you're interested in working with. Ensure they have a solid track record and industry expertise, as well as strong customer reviews and references from companies similar to yours. This will help you get a sense of their level of knowledge, the quality of their service, and how reliable they really are. Additionally, find out what certifications the managed IT company holds, as well as any accreditations that prove their capabilities. This will give you some insight into how well the company can handle your IT needs. Make sure they are up-to-date with the latest technology, too. This can be very important in keeping your systems secure and running efficiently, now and in the future. Finally, pay close attention to how communicative and accessible the IT provider is during your initial conversations.…
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8 Things You Can Do With A Multi-Function Printer

5 MINUTE READ The multi-function printer (MFP) market has been growing steadily over the past few years. This device allows users to print, scan, copy, fax, and email documents at the same time. It also saves paper by reducing the number of copies that must be made. If you're looking for a multi-function printer, there's no shortage of options out there. From desktop MFPs to those suitable for large business operations, you'll find many models available with different features and prices. However, before you buy one, make sure you understand what each feature does and how it works. Below, we walk through 8 of the top features that multi-function printers on the market today offer. ______________________________________ SKIP THE LINE: Print From Anywhere Save Time with Automatic Document Feeders Scan Documents Easily Manage Paper Stock Share Files Quickly Save Money with Energy Saving Features Choose the Right Paper Size Print Faster Than Ever Before ______________________________________ Print From Anywhere MFPs are becoming increasingly popular because they allow people to work remotely without having to travel back and forth between different locations. These devices are especially useful for businesses that require frequent printing. For example, if you would like to send a copy…
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How to Scan to OneDrive [Lanier, Canon, and Konica Minolta]

2 MINUTE READ Below, we walk through how to Scan to OneDrive on Lanier/Ricoh, Canon, and Konica Minolta copiers with app accessibility. If this feature could save a lot of time for your business, but you have an older copier, we recommend speaking with your copier provider about the potential cost savings of upgrading. ______________________________________ SKIP THE LINE: Integrated Cloud Environment Connector for OneDrive Advance Cloud Portal ______________________________________ Integrated Cloud Environment Scan to OneDrive for Business allows you to send hardcopy documents to your OneDrive for Business account. It supports optical character recognition (OCR), PDF/A, Text, Word, and Excel formats. Connector for OneDrive The Connector for OneDrive for Business application allows you to directly access OneDrive for Business, Microsoft’s solution for storing, sharing, and syncing work files in the cloud that is an integral part of Office 365. With this application, you can scan files into OneDrive for Business, print files from OneDrive for Business, and perform basic file and folder operations - all at the MFP. This application also features a finger-swipe touch control interface, maximizing your productivity at the MFP. Related Article: 4 Things You Won't Believe a Printer Can Do [2022] Advance Cloud Portal ADVANCE…
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Managed IT Services – What Are They?

3 MINUTE READ Managed IT Services are an essential component of any business’ infrastructure. They provide a number of advantages for companies that use them, including cost savings, increased productivity, and improved security. ______________________________________ SKIP THE LINE: What Are Managed IT Services? Why Do You Need Them? What Types of Services Can Be Offered? What's the Difference Between Managed IT Services and Other Solutions? ______________________________________ What Are Managed IT Services? A managed IT service provider (MISP) provides services such as network monitoring, backup, and maintenance to help businesses manage their technology more efficiently. These services are typically provided by a third party who has training to perform these tasks. Why Do You Need Them? Businesses need managed IT services because they provide a number of benefits, including: Allowing companies to focus on running their business instead of managing their technology Reducing the cost of maintaining and upgrading technology Ensuring that technology is available when needed Offering 24/7 support for employees Making sure that technology is secure What Types Of Services Can Be Offered? There are a few main categories of managed IT services: all-inclusive, outsourced help desk, cloud computing, and managed hosting. All-inclusive packages can vary from provider to provider…
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5 Reasons Phasing Out Traditional Landlines is Good

3 MINUTE READ Traditional landlines will soon be a thing of the past. Some of the largest telecom providers across the USA are phasing out their legacy copper phone line technologies. Many large phone companies are starting to convert to 100% Cloud-Based services and focus more on running the high-end fiber lines to support that solution only. Telecom providers have begun phasing out traditional landlines for on-premise PBX Systems. Is your business prepared for the change to alternative IP cloud-based communications? With technology-based challenges at the forefront of business, we want to ensure you have the resources to know why the transition to VoIP can benefit your business long term. ______________________________________ SKIP THE LINE: Here's Why It'll Benefit Your Business Save Money Save Space Better Customer Service Reduce Energy Consumption In Conclusion ______________________________________ Here's Why It'll Benefit Your Business If you're not using copper landlines yet, there are several reasons why you should start planning to phase them out. First, copper lines are expensive. They require a lot of maintenance and upkeep, and they aren't very reliable. Second, copper lines are outdated. As more people move away from traditional landlines, they'll need to switch to new technologies. Third, copper lines…
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Best Canon Printers Under $1,000

3 MINUTE READ Canon has been making great multi-function printers for years, and we've put together this list of the best models available on a budget of $1,000 or less. These printers offer fast printing speeds, high-quality prints, and excellent service options. The top choices are based on many factors, including popularity, reliability, brand reputation, service frequency, and machine capabilities. Our goal is to help your business choose the highest quality machine at the best price for your needs. You can save time searching the internet for machine after machine with no end in sight by taking a peek at our review of the Best Canon Printers Under $1,000 in 2022 below. ______________________________________ SKIP THE LINE: Canon Color imageCLASS X LBP1127C Canon imageCLASS MF525dw Canon imageCLASS x MF1643iF II Canon imageRUNNER 1643P Canon imageRUNNER 2525 Conclusion ______________________________________ Canon Color imageCLASS X LBP1127C $510 The Canon Color imageCLASS X LBP1127C is designed for small workgroups within an office or work-from-home environment used as part of an organization’s extended print fleet. This printer balances speedy performance, minimal maintenance, and the ability to add an extra paper tray for busy groups. A 5″ color touchscreen delivers an intuitive user experience and can be…
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6 Reasons Your Copier is Slow and How to Fix Them

3 MINUTE READ Slow copiers are frustrating for everyone involved. But there are some simple steps you can take to improve the quality of your copies. Below we discuss some of the most common reasons your copier is slow and how to address them. Although DIY is not always the best option, there are plenty of times where it is! Continue reading to learn more. ______________________________________ Why Is My Copier Running Slow? Paper Jams Printer Errors Paper Feeder Issues Incorrect Settings Old Toner Cartridge Outdated Equipment ______________________________________ Paper Jams Paper jams can have many causes and can lead to immense frustration during the workday. Although there can be a plethora of reasons for a paper jam, we have created a list of the most common causes and solutions. Common Causes of Paperjams: Dirty printer rollers Solution: Clean your printer rollers regularly by either having a professional come on-site or using a lint-free cloth and water. Overfilled paper trays Solution: Avoid overfilling your paper trays by checking the max capacity on each tray and sticking to it. Low-quality paper Solution: Low-quality paper may be a great solution for your budget up-front, but it may end up costing thousands in repairs on your…
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