Having an effective records management program not only develops the groundwork for compliance, but it also stabilizes the growth of records. Properly managing those records is essential to ensuring compliance with legal and regulatory requirements.
Document management is a way to easily manage your paper files electronically and create more office space as well as saving time instead of spending precious minutes trying to find that paper document.
Document imaging provides access to your information when you need it either on your network or via the internet with our online client software. We can scan and index day-to-day documents, large and wide format documents, and microfilm, making them easily accessible and digitized.
Enterprise content management (ECM) is a document management software solution that delivers the ability to store, manage, and track all electronic content (images, email, Microsoft Office, etc.), allowing for the capability to share, process, and manage your information with far greater efficiency than paper-based processes.
While it’s important for companies and organizations to have an effective plan for organizing and managing their documents while in-use, it’s just as critical to give consideration as to how records are disposed of and destroyed. Integrating document destruction and shredding processes as the final piece to the document management puzzle is one of the best ways businesses can ensure sensitive or proprietary information remains protected throughout the entirety of its life-cycle.
They are a great company to work with. We are happy with the service they provide. Service calls are prompt and they are reasonably priced. Everyone is very friendly and knowledgeable. Our technician has always provided excellent customer service. He has always been prompt, provided great service and educated us as well as helped fix problems when they arise. He went above and beyond helpful service when we had an internal IT problem. We greatly appreciate the service he has provided over the years.
The customer service excels at every level. John Hicks is the best representative ever! He makes sure his customers are taken care of and delivers that personal touch every company wants to have. A tech has been sent asap any time I have had an issue and been taken care of immediately, plus the techs are very talented and personable. They make you feel like they enjoy being there to help you! A+ on every level!
Ford Business Machines takes the mystery out of creating a seamless workflow. We can put our energies into our business matters because Ford takes care of the nuts and bolts. Each person I have dealt with has been responsive, courteous and efficient, treating our concern, as small as we are, as a priority.
Lifesteps has been a customer of Ford Business Machines since 2008. They respond to emerging needs quickly and professionally. Lifesteps have found the Ford Business Machines team to be knowledgeable, responsive, and works with Lifesteps to provide reliable equipment so that we at Lifesteps can focus on our mission as a nonprofit Human Service provider.
Document management systems have matured from a basic archival and retrieval system to a complete information management solution. With technological advances, we have available to us the tools to properly manage paper documents and electronic files. You can store and index voice recordings, faxes, videos, pictures, drawings, computer output, and many other types of paper and electronic files. Workflow is now handled electronically rather than manually. Information can also be extracted from word processing software to populated fields in databases. You can store, catalog, and redistribute information via fax, email, internet or print it to paper or CD to share with one individual or the masses at a fraction of the cost.