FORD DOCUMENT MANAGEMENT SERVICE

Document Management for Small and Mid-sized Companies

Every business needs a safe, compliant and affordable method of storing, retrieving and managing its hardcopy from inception through destruction. Ford Business Machines has been providing document management services to government and businesses of all sizes since 2009. We offer complete management and conversion of paper and micrographics to digital images including books, newspapers, maps and other large formats.



    FORD DOCUMENT MANAGEMENT SERVICE

    Document Management for Small and Mid-sized Companies

    Every business needs a safe, compliant and affordable method of storing, retrieving and managing its hardcopy from inception through destruction. Ford Business Machines has been providing document management services to government and businesses of all sizes since 2009. We offer complete management and conversion of paper and micrographics to digital images including books, newspapers, maps and other large formats.



      Ford understands your document management needs and provides solutions based on customer specific requirements and resources.

      1

      Reduce paper costs

      2

      Eliminate lost files due to human error

      3

      Eliminate the need for unnecessary storage space

      4

      Find information quickly and efficiently

      5

      Decrease document discovery wait times

      6

      Automate process tracking

      DOCUMENT IMAGING

      Document imaging provides access to your information when you need it either on your network or via the internet with our online client software. We can scan and index day-to-day documents, large and wide format documents, and microfilm, making them easily accessible and digitized.

      With speedier and worldwide access to information, it becomes possible to streamline workflows, leading to higher business volumes and lower per unit costs. With the latest tools and experienced staff, you can trust Ford Business Machines to securely get the job done quickly, efficiently, and cost effectively.

      SOFTWARE SOLUTIONS

      Enterprise content management (ECM) is a document management software solution that delivers the ability to store, manage, and track all electronic content (images, email, Microsoft Office, etc.), allowing for the capability to share, process, and manage your information with far greater efficiency than paper-based processes. Our solutions provide the option to either house your documents inside your business or have it hosted in the cloud.

      Shredding And Document Destruction

      While it’s important for companies and organizations to have an effective plan for organizing and managing their documents while in-use, it’s just as critical to give consideration as to how records are disposed of and destroyed. Integrating document destruction and shredding processes as the final piece to the document management puzzle is one of the best ways businesses can ensure sensitive or proprietary information remains protected throughout the entirety of its life-cycle.

      Questions and Answers

      WHAT DOES DOCUMENT MANAGEMENT MEAN?

      Document management systems have matured from a basic archival and retrieval system to a complete information management solution. With technological advances, we have available to us the tools to properly manage paper documents and electronic files. You can store and index voice recordings, faxes, videos, pictures, drawings, computer output, and many other types of paper and electronic files. Workflow is now handled electronically rather than manually. Information can also be extracted from word processing software to populated fields in databases. You can store, catalog, and redistribute information via fax, email, internet or print it to paper or CD to share with one individual or the masses at a fraction of the cost.

      WHAT ARE THE BENEFITS OF A DOCUMENT MANAGEMENT SYSTEM?

      Document management helps companies be more efficient with time, which will save money. Document management systems can:

      1. capture, index, retrieve, edit, annotate and distribute paper, electronic documents and images

      2. link other software to your document management system for a customized solution

      3. distribute large amounts of information in a wide range of formats

      Document management is a way to easily manage your paper files electronically and create more office space as well as saving time instead of spending precious minutes trying to find that paper document. Paper documents are scanned in and made into an image file and filed electronically onto a computer storage hardware. You can easily retrieve, annotate, index and archive these files.

      HOW ARE MY DOCUMENTS CAPTURED?

      Your documents are captured via scanning or electronic transfer.

      HOW CAN I RETRIEVE MY DOCUMENTS?

      By entering the index data or by doing a query based upon how you have the items indexed.

      CAN I SHARE MY DOCUMENTS AFTER THEY HAVE BEEN CAPTURED?

      Yes. You can send these documents via email, fax, print, or share via internet/intranet access.

      WHAT IS OPTICAL CHARACTER RECOGNITION?

      Optical character recognition is a technology where typed or printed documents can be scanned as an electronic image. The characters can be recognized from the image and translated into a text format.

      WHAT IS BACK-FILE CONVERSION?

      When a document management system is initially implemented, there is usually a lot of existing documents and information. The scanning of these old documents or converting of data from one format to a format accepted by the new document management system so they can be stored and retrieved electronically is called backfile conversion.

      WHAT CUSTOMERS ARE SAYING

      They are a great company to work with. We are happy with the service they provide. Service calls are prompt and they are reasonably priced. Everyone is very friendly and knowledgeable. Our technician has always provided excellent customer service. He has always been prompt, provided great service and educated us as well as helped fix problems when they arise. He went above and beyond helpful service when we had an internal IT problem. We greatly appreciate the service he has provided over the years.

      AquaGuard Systems, Inc.

      The customer service excels at every level. John Hicks is the best representative ever! He makes sure his customers are taken care of and delivers that personal touch every company wants to have. A tech has been sent asap any time I have had an issue and been taken care of immediately, plus the techs are very talented and personable. They make you feel like they enjoy being there to help you! A+ on every level!

      Center Presbyterian Church

      Ford Business Machines takes the mystery out of creating a seamless workflow. We can put our energies into our business matters because Ford takes care of the nuts and bolts. Each person I have dealt with has been responsive, courteous and efficient, treating our concern, as small as we are, as a priority.

      Lumina Speech & Hearing Services

      A MESSAGE FROM

      THE OWNERS

      From the beginning, Ford’s primary focus has been the customer. We have always believed that going the extra mile to make certain that we offered an unprecedented experience was the only way to do business and that in turn, our customers would come to value Ford Business Machines as their company of choice.

      Over the course of the years, as the industry has progressed, we have continued to hold the customer experience above all else. Our evolution has included the addition of office technology solutions that allow us to be able to provide a one-stop-shop for all of our customers’ needs. These additions provide an all-encompassing technology solution for everything from document security to IT help desk support and disaster recovery.

      Every day, we are exploring more ways to deliver you, our customer, additional best-in-class solutions that provide your company the ability to stay ahead of your competition and run more efficiently and cost effectively. Our future is bright and we look forward to a long and profitable future of working together.

      FORD BUSINESS MACHINES

      A MESSAGE FROM THE OWNERS

      From the beginning, Ford’s primary focus has been the customer. We have always believed that going the extra mile to make certain that we offered an unprecedented experience was the only way to do business and that in turn, our customers would come to value Ford Business Machines as their company of choice.

      Over the course of the years, as the industry has progressed, we have continued to hold the customer experience above all else. Our evolution has included the addition of office technology solutions that allow us to be able to provide a one-stop-shop for all of our customers’ needs. These additions provide an all-encompassing technology solution for everything from document security to IT help desk support and disaster recovery.

      Every day, we are exploring more ways to deliver you, our customer, additional best-in-class solutions that provide your company the ability to stay ahead of your competition and run more efficiently and cost effectively. Our future is bright and we look forward to a long and profitable future of working together.

      FORD BUSINESS MACHINES

      Maybe it’s time we had a conversation about how to REDUCE YOUR PAPER COST

      Ford Business document management isn’t just about getting your company to be paperless, it is about transforming your mind set and workflow around paper processes. The way documents are being created have changed so has managing them. Document management provides a customized approach for your organization. Reducing physical documents, real estate needed to store documents, document retrieval time, and opportunity for human errors, and of course the paper costs. All while increasing efficacy, accuracy, security. We can provide you with customized ROI evaluation today, don’t waste anymore time or money with an outdated process.

      Maybe it’s time we had a conversation about how to REDUCE YOUR PAPER COST

      Ford Business document management isn’t just about getting your company to be paperless, it is about transforming your mind set and workflow around paper processes. The way documents are being created have changed so has managing them. Document management provides a customized approach for your organization. Reducing physical documents, real estate needed to store documents, document retrieval time, and opportunity for human errors, and of course the paper costs. All while increasing efficacy, accuracy, security. We can provide you with customized ROI evaluation today, don’t waste anymore time or money with an outdated process.

      Want to learn more about FORD Document Managment

      but are not ready to have a consultation?

        Please provide your email address and we will send you a free no-obligation brochure detailing how FORD Business can help your company.

        Want to learn more about FORD Document Management

        but are not ready to have a consultation?

          Please provide your email address and we will send you a free no-obligation brochure detailing how FORD Business can help your company.