Mary LOVES to print full-color pages of her pet chihuahua. She uses her work-place printing machine, “because it’s free, right?”
How can managers address these sort of costly behaviors?
Try our solution, “Managed Print Service” (facebook@buyfbm)
“You’re wasting hundreds of dollars per year, per employee. The Solution? Print management by Ford Business Machines.
that sounds alarming, it should be.
Office employees print an average of about 10,000 pages per year,
costing employers an average of $725 per employee per year.
That figure assumes a general cost-per-page of $.0725 – use your vendor’s established price-per-page to calculate your own cost.
Multiply that by the number of employees working in your company,
and you probably have a figure reaching into the tens of thousands of more.
Printing is still necessary for a wide range of processes –
but employers can take charge of printing costs and incentivize paperless workflows.
The truth is that most office tasks can be completed in a paperless manner.
It’s up to supervisors and their managers to identify which ones and how best to implement that change.
In most offices, average daily print volume skews towards a tight group of employees who regularly overuse printing resources. Some of these employees may have legitimate printing needs – many do not.
The key is to implement a system of accountability for print costs and to direct that accountability towards the individual who uses company print resources.
Print management creates a system of incentive and discouragement that pushes employees in the right direction.
Papercut is that system.
There are various ways that the print management software does this:
Ongoing print costs involve more than buying printer cartridges. The vast majority of businesses do not know how much money they spend every month on printing consumables.
Managed print services offer fixed prices per page, but Papercut breaks usage down into reports in formats you can use to dig deeper.
For example, Find-Me Printing functionality may lead you to discover that high-level employees lose valuable man-hours just retrieving printed documents from their local printers.
This insight could lead to the deployment of smaller, dedicated desktop printers for the highest-volume users while appropriating the major workhorse printers to department-wide use.
Only Papercut creates print management system of incentives and disincentives targeting high-volume print employees.
Having individual employees pay for exceeding their allotted monthly print volume gives them a reason to stop and think about the value of each printed page – the same way you do. Papercut brings these money-saving features into your office, giving you a robust infrastructure for managing printing costs.